Protocol notes for this page (click to expand)

SMTP (Simple Mail Transfer Protocol) / POP3 (Post Office Protocol version 3) / IMAP (Internet Message Access Protocol)

★★★ Sending and receiving are separate protocols

★★★★ The thing most often confused about email:

· SMTP only sends, and it does so as a relay between servers -- it does not let you read anything;
· POP3 and IMAP only receive, and they cannot send at all.

★★★★ Which is why a mail client always needs two server addresses -- SMTP for outgoing, IMAP or POP3 for incoming.

★★★ How POP3 and IMAP differ

★★★ Not old versus new, but a different assumption about where mail belongs:

· POP3 assumes it belongs on your computer, so it deletes the server's copy after downloading;
· IMAP assumes it belongs on the server, so you are merely viewing it, and read state, folders and deletions all sync back.

★★★★ Hence only IMAP works across devices -- read it on the phone and the laptop knows.

★ Common misconceptions

★★★ "SMTP can receive too" -- it cannot. It only pushes forward; servers relay with it, but your client can only send with it.

★★★ "Delete it on the phone over POP3 and it is gone on the laptop" -- no. Each device downloads its own copy and the states are unrelated.

★★ "The sender is whoever it says" -- in SMTP the sender is self-declared, which is why SPF and DKIM exist.